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Accounting Information System

General Ledger

Your General Ledger is the foundation of your accounting system

ACCPAC Advantage Series™ General Ledger is the foundation of your accounting system. Its built-in flexibility meets both the current and future financial needs of organizations of all types and sizes. It provides a robust feature set designed to meet even the most demanding budgeting and processing needs. You can customize General Ledger by using the many tools inherent in the system, including a built-in financial report writer that provides you with a timely picture of your company's fiscal activities. General Ledger fully integrates with all ACCPAC Advantage Series modules and is the key to maximizing the efficiency and accuracy of your financial data. Advantage Series also runs through a standard Web browser, so you can design and view financial statements – anytime, anywhere – using an Internet browser.

Highlights

Flexible account structure
Powerful budgeting capabilities
Extensive comparative and historical data
Financial reporting
Multi-currency support using the add-on Multi-currency module**
Ability to drill down to originating transaction in other modules
Integrates with Microsoft® Office
Pure Web-based or traditional ACCPAC® desktop interface

Flexible Account Structure and Account Processing

Create alphanumeric account numbers as long as 45 characters.
Use segments to represent cost centres, departments and divisions.*
Flag general ledger accounts as inactive to stop using them but retain them in the system for historical and reporting purposes.
Tailor your processing needs through high-level control over transaction entry, subledger batch editing, listing and posting.
Post transactions provisionally to the general ledger to see the effect on financial statements.
Post transactions to any past year for which you maintain data.
Consolidate transactions for selected accounts during posting, or consolidate on an as-needed basis.
Enter transactions from an Internet browser.
Allocate an account balance to multiple accounts using specified percentages.
Maintain separate periods for adjusting and closing entries.
Assign different retained earnings accounts to different account segments.
Post transactions from multiple subledgers to a single control account.
Drill down to the originating journal entry and transaction from transaction history.
Set up and schedule recurring journal entries for transactions that you process on a regular basis.
Drill down from unposted transactions to originating subledger transactions.
Use the Reminder List capabilities in System Manager to remind staff to process recurring entries.
Maintain quantities for each General Ledger account.

Powerful Budgeting Features

Store different sets of budget figures to project future needs and compare projections.*
Lock periods to prevent unauthorized changes.
Automatically create budgets using prior-year information, or choose from seven other computation methods.

Integration with Microsoft Office

Create analytical reports, graphs and charts in Microsoft Excel using information from General Ledger.
Update budgets automatically from Microsoft Excel.
Create spreadsheets in Microsoft Excel showing actuals, budgeted and variance.
Design reports in Microsoft Access to analyse data.
Create Microsoft PowerPoint® presentations with continually updated account information.

Powerful, Customisable Financial Reporting

Integrate powerful financial diagnostic and strategic analysis tools with ACCPAC CFO.
Use the flexibility of Microsoft Excel and the ACCPAC Financial Reporter to produce financial statements.
Print consolidated statements, or print statements for any accounting division represented by an account number segment code.
Run provisional reports for a financial snapshot prior to posting.
Create a separate worksheet for each code in a specific segment to view financial information specific to each segment code.
Produce monthly, quarterly, semi-annual and annual comparative statements with any number of columns.
Send financial statements via e-mail.
Print financial statements by running Advantage Series on the company intranet or using the Internet from any company location.

Multi-currency Support Using the Add-On Multi-currency Module** -

Enter, import and post transactions in all the currencies you use. General Ledger maintains functional currency balances as well as balances of all other account currencies.
Automatically revalue selected accounts as exchange rates fluctuate.
Use an unlimited number of currencies for each General Ledger account.

Data Entry Made Easy

Specify non-monetary amounts in journal entries such as square feet and number of employees.
Auto-reverse entries to eliminate manual tracking of accruals.
Use the advanced macro facility to automate repetitive procedures such as batch processing, month-end processing and printing reports.
Use the segment validation tables to reduce data entry errors.

*		Features vary by product edition. Refer to "Comparisons" for further information on the specific features in each edition.
**		Multi-currency is an add-on module.
***		Optional Fields and Validation Tables is an add-on module.