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WHY ??? - Upgrade From Instant Accounts:
When to upgrade to Sage 50
Accounts?
Credit Control -Instant accounts
provides many small businesses the basic accounting system they need,
but if they want to grow, they really need to take more active control
over their business – Sage 50 Accounts provides more sophisticated
features to control the business – such as Credit Control to help manage
cash flow in and out of the business.
Improved Report Capabilities - The
reporting in Sage 50 Accounts is also stronger than Instant – including
Excel Integrated Reporting to allow managers to analyse their business
performance in far more detail (see new features). With the new batch
reporting feature, all reports can now be produced at the touch of a
button.
Frequent Transactions – recurring
invoices, customer receipts & supplier payments, following automation of
regular transactions.
Refund management – recording
payments made to customers and receipts from suppliers directly onto
their accounts, simplifying refund process and reconciliation procedures
for VAT and Bank procedures.
Department Management – whilst
extended recording capability in accountant has been introduced, if
departments are a key requirement to the business, they can produce
Profit & Loss, Balance sheets per individual department or for a range
of departments based on date or accounting period, allowing them to
monitor business performance and key trends no matter what they are used
for.
Multi companies – it may be the
business has expanded – opened another shop or office, the additional
companies in Sage 50 Accounts will help them manage this.
Charities – Sage 50 Accounts has
specific functionality to support the needs of not for profit
organisation including Fund Management, gift aid reporting.
Key qualifying questions:
Do you
need to view profitability of individual departments or areas?
(Departmental Budgets)
Do you
use Excel? How many people would you want to access the Accounts
information? (Excel Integrated Reporting)
Would you
need help with managing Cash flow and credit control?
Do you
need to manage discounts based on what customers buy and how much?
Do you
need more than one company to manage your business?
When to upgrade to Accounts
Plus?
If the volume of business increases, then some
of the features in Accounts plus will help provide a professional management
of a growing customer-base
Price Management –features like
individual customer price lists removes the need to rely on memory or
manual systems and reduces the risk of error
Batch Processes - and batch
conversions of quotes will increase efficiency and flexibility of
customer management processes.
Stock Management - Increasing the
volume of business can cause problems with increased stock holding
–holding back further growth because of the financial impact.
The advanced stock management and Bill of Materials capabilities in
Accounts plus version 12 can help reduce stock holding, whilst
maintaining flow.
Projects/Jobs - For many businesses
that need to manage projects –either for customers or internally –then
the Project Costing feature in Accounts plus is a great benefit.
Introduced in version 11 and dramatically improved in version 12, this
is a very strong feature for all businesses that need to control budgets
and costs of their projects.
Asset Management –Management of
assets ensuring accurate postings and up to date accounts. Automate
journal processes for depreciation and write off saving time and
reducing the risk of error.
Key qualifying questions:
Do you
need individual pricing or price lists for different types of customers?
Do you do
any jobs where you need to track their status & profitability against
budget? (Project Costing).
Do you
need to view profitability & shortfalls on different products? (Advanced
Stock & Depts. for Analysis).
Do you
need to manage Assets, prepayments or accruals?
When to upgrade to Accounts
Professional?
Accounts plus users understand the importance of
advanced functionality, and how that can help them improve their business
efficiency. Accounts Professional allows them to extend this throughout
their key business processes to maximise their business performance.
Customer Order Management – Allows
them to manage stock allocations, preferred customers and keep tighter
control of what is to be despatched, invoiced and also returns.
Supplier Order Management – allows a
more profitable relationship with their suppliers and also tighter
control over stock. Businesses can easily identify what is on order,
what is due for delivery and needs to be reordered. It automates the
process of reconciling invoices against purchase orders.
More users - As businesses increase
the sophistication of their computerisation, they need to process more
and more transactions. Sage 50 Accounts Professional Version2007 allows
up to 10 concurrent users –dramatically increasing the scope of their
business improvement.
Dealing with Business outside the UK
- Foreign trading is becoming increasingly necessary for businesses to
expand –the full foreign trading capability of Sage 50 Accounts -
Accounts Professional allows complete control of foreign currency
transactions –with improved functionality in version12 and easier
management of adjustments with improved error corrections in v2007.
Advanced Budget Management –The new
budget management feature introduced in Sage 50 Accounts 2007 gives
businesses a much tighter control over their performance and the ability
to spot issues more easily allowing them to take the necessary
corrective action. See new features for more info.
Multi Companies –whilst all variants
of Sage 50 Accounts have multi company capability, only Accounts
Professional has the Consolidation feature. This is especially useful
where businesses have to produce consolidated accounts for all or some
of their subsidiaries. With the new advanced budget management feature,
the businesses have a much tighter control of their business performance
across multiple companies and departments.
Key qualifying questions:
Do you
buy or sell overseas? (Foreign Trader)
Do you
need a system to handle Sales & Purchase Orders? (Sales and purchase
orders)
Do you
deal in ‘over the counter’ sales? (Cash Sales)
Do you
need more than 2 users to use Sage 50 Accounts?
